Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Mayhew (“The Charity, “we”) is a registered charity in England and Wales (1077588). VAT no 820 4030 87.
“The Act” in this policy relates to whichever may be in force: the Data Protection Act 1998 and the General Data Protection Regulation (EU) 2016/679.
The processing of your personal data is carried out by Mayhew, the Data Controller.
We are committed to protecting and respecting your privacy. If you have any queries about this Policy or how we use your personal information, please contact us using the details at Contact us.
This policy (together with any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.themayhew.org you are accepting and consenting to the practices described in this policy.
Our nominated person for data protection can be contacted by email at email@example.com or by writing to Data Protection, Trenmar Gardens, Kensal Green, London, NW10 6BJ.
Legal Basis for Processing
In certain instances we collect and use your personal information by relying on the legitimate interest grounds under the Act. This is where you request to receive goods or access services from the Charity or donate to us and we have a legitimate interest to use your personal information to respond to you in relation to this purpose and there is no overriding prejudice to you by us using your personal information in this way. We may also contact you by post to provide information about the Charity and ways in which you can help us except where you tell us that you do not want us to, which you can do at any time by contacting us at Contact us.
How do we collect information?
We collect personal information about you directly; when you make a donation to us, purchase goods or services, register for an event, register to volunteer with us, apply for a vacancy, enquire about our activities, request pet care advice, receive veterinary treatment for your pet, register with us, send or receive an email, ask a question or otherwise provide us with personal information as well as indirectly for example when you use our website, and engage with our social media.
We sometimes capture information about the sorts of things you like when you fill in a form and submit it to us on our website. Wherever possible we use aggregated or anonymous information which does not identify individual visitors to our website.
We may also receive information about you from third parties such as vet practices and other animal welfare organisations with whom we work to rehome companion animals.
On a very specific occasion we received donor information from Crisis UK. However this was only provided with donor consent as part of meaningful charity partnership collaboration and we only received the information of the donors who supported us both during this appeal. Please see the details of the partnership in the section below.
Do we share your information with anyone else?
We don’t sell personal data to third parties for the purposes of marketing or commercial gain. Mayhew does not share or exchange your information with other organisations to be used for their own marketing communications without asking you first.
In 2018 Mayhew partnered with the charity Crisis UK (Registered Charity Numbers: E&W1082947, SC040094) and shared the details of the donors who made joint donations to both charities thorough a specific appeal. All donors were clearly notified that their information would be shared with Crisis on this occasion and offered the opportunity to let us know if they didn’t want to hear from either charity.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Profiling and data analysis
Our supporters make all of our vital work for companion animals in need possible, so it is always our intention to communicate with our supporters in the most appropriate way we can.
Sometimes we, or a company working on our behalf, analyses the information we keep about our supporters, including their transactional information and what they have responded to in the past. We do this because it allows us to understand which of our supporters are likely to respond based on their previous actions and this helps us to ensure communications are relevant and timely, providing an improved experience for our supporters. This also enables us to make more appropriate requests for support in the future and to be more cost effective in our fundraising effort.
We may analyse geographic, demographic and other information relating to an individual to better understand their interests and preferences. Looking at information in this way also allows us to identify potential new supporters and also to better understand our existing supporters and their likelihood to support us in future.
We take our responsibility to raise as much money for companion animals in need as seriously as we possibly can. We always strive to do this in the best way and regularly review how we communicate with you.
What information do we collect?
We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided us with changes, for example if you change your email address, name, payment details, or if you wish to cancel your registration, please let us know by going to Contact us.
We do not usually collect “sensitive personal data” about our supporters, clients or volunteers unless there is a clear reason for doing so which we will provide at the time of collecting this data, such as health data for participation in a marathon or similar fundraising event or challenge or where you’d like to volunteer for us. In addition it may be necessary to record (where we have been formally notified) of a health issue where we have a valid legal reason to do so. We need this information to ensure that we provide appropriate facilities or support.
How do we use this information?
We will use your personal information for a number of purposes including the following and always in accordance with our Supporter Promise.
Some of the ways we may use your personal information are as follows:-
We will only use your personal information for electronic marketing purposes if we are allowed to do this by law, if we have your consent. If you agree to us providing you with marketing information, you can always opt out at a later date.
If you have provided us with your postal address way we will write to you about our work, send fundraising information including our appeals and important information about your role if you are a volunteer if appropriate. We will only contact you by email and telephone where you have consented for us to do so.
You can also change your preferences at any time by writing, emailing or phoning us at Contact us. We will correct any inaccuracies which you tell us about.
We may analyse the personal information we collect to create a profile of your interests and preferences so that we can contact you in the most appropriate way and with the most relevant information. If you enter your personal details in one of our online forms, we may use this information to contact you even if you do not “send” or “submit” the form. However, we will only do this to see if we can help with any problems you might be experiencing with the form or with our website.
It’s your choice as to whether you want to receive information about our work, how we raise funds and other ways you can help or get involved. You may opt out of email marketing at any time by clicking the unsubscribe link in the email.
If you would rather not be contacted by us at all, please let us know at any time via Contact us. More information regarding the steps we are taking to protect you and your data can be found on our Supporter Promise. Where you are a Client of our Community Veterinary Clinic then we may send you service communications via email or text, for example to remind you of an appointment or provide health updates relevant to your pet in order to promote good animal welfare.
How do we protect personal information?
If you use your credit or debit card to donate to us or buy something online, over the phone or via the post, we will ensure that this is done securely and in accordance with the Payment Card Industry Data Security Standard. We do not store your credit or debit card details. Following the completion of your transaction, all card details and validation codes are securely destroyed once the payment or donation has been processed. Only staff authorised and trained to process payments will be able to see your card details.
We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. However, you should be aware that the use of the Internet is not entirely secure and although we will do our best to protect your personal data we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as encryption to try to prevent unauthorised access.
Emails aren’t always secure, and they may be intercepted or changed after they’ve been sent. Mayhew doesn’t accept liability if this happens. The contents of emails reflect their author’s views and not necessarily those of Mayhew.
Please do not send Mayhew any financial data through email.
The information in emails is confidential, so if you’ve received one by mistake, please delete it without copying, using, or telling anyone about its contents.
Staying in contact over email
It’s important for us to be able to contact you by post to administer your gift and acknowledge your support. Also, we would like to keep you updated about our work, services, events and how you can support us including fundraising activities and appeals. However, if you would rather not receive such information by post, or you would like us to change the way we process your data please let us know by calling 020 8206 5870 or emailing firstname.lastname@example.org or you can write to us at:
London NW10 6BJ
Under the Act you have the right to ask for a copy of the information we hold about you called a Subject Access Request. If you wish to make a Subject Access Request please write to Supporter Care, Trenmar Gardens, Kensal Green, London, NW10 6BJ. Please note that we require information on what you want to see as well as proof of your identity so Subject Access Requests must be made by post with the relevant supporting information. If you have any questions please send these to by email email@example.com and for further information see Information Commissioner’s Office (“ICO”) guidance.
You may ask us to rectify information you think is inaccurate, and you may also ask us to remove information which is inaccurate. Where you inform us of this, we will correct our records accordingly. You have a right to prevent us from processing your data for the purposes of marketing. If you would like us to stop using your personal data for this purpose, or if you would like to exercise any of your rights please let us know at Contact Us. We will act in accordance with your instructions as soon as reasonably possible.
You have the right to refer a complaint with the Information Commissioner’s Office (“ICO”) who can be contacted.
Where we may store your information
Your information will be held on central databases, computer files, in email record, or as paper records.
If for financial or technical reasons we need to use a supplier outside of the European Economic Area (“EEA”) we will take steps to put in place suitable safeguards to protect your personal data.
We are committed to protecting the privacy of the young people that volunteer with us, fundraise for us, attend events organised by us and at schools or engage on our website. Where necessary we will obtain the consent of a parent or guardian in order to collect and use personal data of children.
If you are a child and would like to get involved, please ensure that we have the consent from a parent or guardian before providing your personal information to us.
We will retain your personal data in line with our records retention schedule unless a valid business reason exists which means we need to retain personal data for longer.
Website Users plus inappropriate website content
If you post or send any content that we believe to be inappropriate, offensive or in breach of any laws, make defamatory statements on our forums or social media pages, we may use your personal information to inform relevant third parties such as your internet provider or law enforcement agencies.
We have installed a tracking pixel across all pages to help us learn more about Facebook users’ interests in the site. This information is then used to create ‘custom audiences’ within Facebook to potentially allow us to create Facebook adverts targeted at members of these ‘custom audiences’. The aim is to make sure that any advertising we create is as relevant as is reasonably possible to our audience. You can read more about the Facebook Pixel on their website.
Changes to this policy
By using our website, our social media pages (such as Facebook and Twitter), donating to us and/or shopping online you agree that we can place the types of cookies set out below on your device and use your data in accordance with this policy.
Cookies and how we use them
What are cookies?
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.
You can find more information about cookies at: www.allaboutcookies.org and http://www.youronlinechoices.eu/. For a video about cookies visit http://www.google.co.uk/goodtoknow/data-on-the-web/cookies
Types of cookies
There are two broad types of cookies – ‘first party cookies’ and ‘third party cookies’:
In addition, cookies may be either ‘session cookies’ or ‘persistent cookies’. Your computer automatically removes session cookies once you close your browser. Persistent cookies will survive on your computer until an expiry date specified in the cookie itself, is reached. We use both session and persistent cookies.
Categories of cookies we use
What information do we collect?
We may collect some, or all, of this information when you visit our website, depending on how you use it. We monitor how people use our website so we can improve it. We collect this information anonymously.
However, you can use our website anonymously without giving us any information.
If you visit our website, we may record information about including (but not limited to):
Although not through cookies, we do measure the success of the emails we send – so we know what subject lines and stories people liked the most. We receive this information anonymously, we don’t share this information.
Website statistics analytics
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
You can always opt-out of Google Analytics cookies by https://support.google.com/analytics/answer/181881?hl=en
Third party cookies
You may notice some cookies that are not related to Mayhew’s website whilst visiting www.themayhew.org. Some of our pages contain embedded content such as YouTube video, Twitter feed, Facebook button share, and you may receive cookies delivered from these websites. Mayhew does not govern the publication of 3rd party cookies. To understand more about their cookies and privacy statements, please visit the relevant sites.
Some of our cookies will remind you about our work and how you can help after you have left the website. These are the targeting/advertising cookies we use. It is a useful tool for us to keep public awareness of our campaigns and how they can be supported.
If you do not want cookies to be stored on your PC it is possible to disable this function without affecting your navigation around the site.
Changing your cookie preferences
The “Help” menu in the toolbar of most web browsers will tell you how to change your browser’s cookie settings, including how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether. Below is some helpful guidance about how to make these changes.
How to disable cookies?
If you are using Microsoft Internet Explorer and you wish to block Mayhew’s website cookies, you can perform the following:
Find more detailed information on disabling cookies from http://www.allaboutcookies.org/